Checking prices paid

The price paid set against the agreed price: without an end customer, at invoice, and for purchases outside any price list, on a quote.

3 rules in force

In forceDecided on 10 October 2026 · Ref. RF-040

Agreed price without an end customer

What the tool does: When no end customer is known, on a reference with a special price in force, the agreed price is unknown: the line is compared with the highest possible price (discounted list price and special prices). Above it: alert. At or below it: “inconclusive”, never an accusation.
Why: Comparing with the list price would accuse a supplier who may have applied the special price to the cent.
Where to see it: Price checks (see the capture)

In forceDecided on 11 October 2026 · Ref. RF-071

What the tool does: An invoice line is matched to its order line (by number and line, otherwise by item when only one line carries it). The invoiced price is compared with the agreed price at the order date, brought to the same basis, unit and currency, and, alongside, with the acknowledged price. The invoicing gap goes to accounts payable and to the buyer, and its amount at stake is kept separate from that of orders. An invoice with no matching order is reported with its reason, never with a gap. This check requires the ERP invoices, an optional data set.
Why: The invoiced gap is the one that blocks accounting. Judging it at the invoice date would accuse a supplier applying what the order committed to; adding the acknowledgement gap to the invoice gap would count the same money twice.
Where to see it: Price checks (see the capture)

In forceDecided on 12 October 2026 · Ref. RF-087

What the tool does: A purchase outside any price list takes as agreed price that of the accepted quote cited by the order. The quote price, brought to the same basis, unit and currency (at the order date rate), is used to check the order, the acknowledgement and the invoices. Each one-off purchase shows three amounts (quote, order, invoiced) and three gaps, each sent to whoever can act on it. A quote expired at the order date is flagged to the supply planner; what happens to it (rejected, accepted with an alert, accepted within a grace period) is a company setting, versioned and reversible. This check requires the ERP quotes, an optional data set. One-off purchases are left out of drift tracking.
Why: Without a price list, nothing said at what price a one-off purchase should be judged. The quote is the only written price; tolerance of an expired quote is company policy, not a choice made by the tool.
Where to see it: Price checks (see the capture)
Strong-increase thresholds

The demonstration runs on a fictitious data set, then, if you wish, on a real price list from one of your suppliers.