Features in detail
What the tool does, rule by rule.
Every figure in the tool follows written rules, kept in a register that the tool itself displays behind its “Rules” button. Here are those 123 rules, grouped into 8 domains and rewritten for a purchasing or finance reader, without adding anything.
The domains
- 01Shared principlesWhat applies everywhere: unknown values, interpretation questions, read-only ERP access, concurrent decisions and working on a colleague’s supplier.10 rules in force1 decided, to be deliveredSee the rules
- 02Reading and filing price listsWhat the tool reads in the supplier’s file and what it refuses to assume: country, validity, line dates, price conditions, pack sizes, same-day versions.7 rules in forceSee the rules
- 03Matching to ERP itemsWhat links on its own, what is proposed to you, what is refused: similarity, barcodes, descriptions, duplicate master references, product families.12 rules in forceSee the rules
- 04Increases, history and savingsClassification and coverage of increases, quarantine, price history, the price in force by condition, intercompany gains and the volume proposal (to be delivered).19 rules in force1 decided, to be deliveredSee the rules
- 05Checking prices paidThe price paid set against the agreed price: without an end customer, at invoice, and for purchases outside any price list, on a quote.3 rules in forceSee the rules
- 06Suppliers, transport and landed costThe supplier record and its deadlines, the transport share per item, origin and provenance, estimated customs duties and full landed cost (to be delivered).33 rules in force2 decided, to be deliveredSee the rules
- 07ERP load fileThe file your team loads into the ERP: reliable lines, supply check, formats, cancellation and read-back.4 rules in forceSee the rules
- 08Operations, security and retentionWhat matters to IT and legal: database, connections, languages, log, personal data and retention periods.30 rules in force1 decided, to be deliveredSee the rules
What the tool does, does not do, is preparing
What it does today
- It reads Excel and CSV price lists, including workbooks with several sheets, without silently losing a sheet. A PDF produced by software is extracted with a confidence score per line, then reviewed before filing.
- It matches each supplier reference to the items of your ERPs: what is certain links on its own, the rest goes through a review queue, and every link can be undone.
- It measures the increase weighted by your volumes and its annualised impact, and quarantines implausible changes.
- It checks the price paid at order, acknowledgement and invoice, including one-off purchases on a quote, depending on the data your ERP provides.
- It keeps the supplier record: terms, transport, contract deadline alerts based on the notice period.
- It calculates the transport share of each item and estimates customs duties under the EU rule, labelling them as estimates.
- It spots purchasing opportunities between group companies and tracks the formalised gain, without ever adding it to savings.
- It produces the load file specific to each ERP (CSV, Excel, JSON, XML, fixed width), checked by supply, reversible, then read back in the ERP.
- It is installed on your side, in containers, for several users, in your company colours; its texts can be translated without any external service.
What it does not do
- It never writes into the ERP: it produces a file, and someone on your team loads it.
- It does not forecast prices: its advice starts from an announced increase, never from a guessed trend.
- It does not read scanned PDFs: they are rejected, with the reason.
- It sends your data to no remote artificial intelligence and to no translation service.
- It is not hosted by the vendor: your data stays in your installation.
- It deletes no archive on its own: it proposes, your IT department deletes, after legal review.
In preparation
No date commitment.
- Comparing suppliers on full landed cost (price, transport, insurance, duties, clearance): the rule is decided; today, rankings remain on net price.
- Proposing volumes to supply planners ahead of an increase, on top of the need the MRP already covers: the rule is decided, nothing is delivered.
- Applying intercompany rules to prices and eliminating them on consolidation.
- Completing transport: zones, and a buyer alert on an item’s transport share.
- The interface in English and other languages: the mechanism is delivered, translations are in progress.
- PostgreSQL as the tool’s calculation engine: translating the queries is in progress; DuckDB remains the default.
- A local, optional assistant that can be switched off: specified, nothing is in service.
How to read these pages
- Each rule comes from the tool’s register. The text is rewritten for a purchasing or finance reader; it adds no capability. If they differ, the register prevails.
- “In force”: the tool applies the rule today. “Decided, to be delivered”: the rule is settled but not delivered yet; its text is in the future tense.
- The date is that of the decision that set the rule.
- Screens carry their name in the interface (shown here in English; the interface itself is still in French). When a screen appears in the product tour, a link leads to its capture.
See these rules at work on your price lists
The demonstration runs on a fictitious data set, then, if you wish, on a real price list from one of your suppliers.